• When to place a notice on an insurance event?
• Forming the notice
• What's the process after delivery of the notice?
• For your attention
• Epilogue

When to place a notice on an insurance event?
The cases detailed below are the ones that require you to notify them to insurers. Such notification should be done through us:

1. In a case a claim is made against the insured; or
2. In case you receive an address that includes intentions of filing such a claim; or
3. In case you become aware of circumstances which may lead to a claim.

As soon as you become aware of any of the above, please advise us and send us a detailed written notice. A late notice might be considered as breach of the policy's conditions and may jeopardize your rights and requested coverage.

Cooperation with insurers is necessary in order to receive a quick responses regarding approval of legal costs on account of the deductible (or their payment) and for quick transfer of funds in respect of an approved compromise.

Forming the notice
A detailed notice should be forwarded in writing to us. In the notice, please be sure to mention all the relevant details:

1. The date of you becoming aware of the facts. If you were served with a court claim, the date of submission of the papers to you is important to determine the time frame to file your the statement of defense, so please be sure to mention it.
2. The essence of the allegations.
3. Copy of the relevant documentations.
4. The sum claimed or the sum likely to be claimed.
5. Your preference of a law firm to represent you with their requested fees.
6. Any relevant material you would like to add.
7. A brief response to the allegations.

We urge you to mention the name of the contact person in your company. We recommend a senior officer (CEO, CFO, Legal Counsel, Managing Partner, etc.) and that person's contact details: direct phone number, cellular phone, fax number and e-mail address.
You are invited to consult with us as per your legal representation, in Israel and abroad.

What's the process after delivery of the notice?
After receiving the notice we will forward it to insurers.
Insurers will go over all the details, and then will decide as per further steps to evaluate their liability under the policy. The may choose the one out of several options. The most common ones are:

1. To hold their response until after receipt of additional information. In this case, we will revert to you with their requests and advise them of your response.
2. To appoint counsel to monitor the claim on their behalf ("Monitoring Counsel"). In such an event you should cooperate with the Monitoring Counsel, in order to complete this phase and get insurers confirm cover or advise how they wish to proceed with the claim. The option will usually be taken in court claims.

In any case, it is most recommended to keep us updated as per any development. This will allow us to speed up insurers' response time in case of a possible compromise.

For your attention
In any case, policy's instructions are obligatory and are legally binding.
In no case should the insured admit liability or reach a settlement with the claimant, or with anyone other on their behalf, without receiving in advance an approval in writing from insurers or from Monitoring Counsel.
Any agreement done with defense lawyer and said lawyer's fees should be approvedby insurers in writing and in advance.

Epilogue
Naturally, the above is subject to policy's terms and conditions and applicable law.
We are at your service for any query or clarification in real time.